Birth Mom Missions :: Our Bylaws

Bylaws

of

Birth Mom Missions

(A Non-Profit Corporation)

Article One

Name and Location

The name of the organization shall be called Birth Mom Missions

Article Two

Purposes and Structure

Section 1. Purposes. This corporation is organized exclusively for charitable, literary, and educational purposes as defined in Section 501(c)(3) of the Internal Revenue Code. The purposes of the Corporation include raising funds and providing services to the community; and exercising other powers conferred by the laws of Texas on nonprofit corporations.

This Corporation shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit and nonpartisan.

No part of the net earnings of the Corporation shall inure to the benefit of any director of the Corporation, officer of the Corporation, or any private individual (except that reasonable compensation may be paid for services rendered to or for the Corporation affecting one or more of its purposes); and no director, officer or and private individual shall be entitled to share in the distribution of any of the corporate assets on the dissolution of the Corporation. No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publication of statements) any political campaign on behalf of any candidate for public office.

The Corporation shall not conduct or carry on any activities not permitted by an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue code and Regulations as they now exists or as they may be amended.

Upon dissolution of the Corporation or the winding up if its affairs, the assets of the

Corporation shall be distributed exclusively to charitable organizations which would then qualify under the provisions of Section (c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may be amended.

The Corporation is organized pursuant to the Texas Nonprofit Corporation Act and does

not contemplate pecuniary gain or profit and is organized for nonprofit purposes which are consistent with the provisions of Section 501 (c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may be hereafter amended.

Article Three

Membership

Section 1. Membership. Membership in this organization is open to any person who will uphold the policies of this organization and agree to its Bylaws. A basic membership is free. Honorary Memberships are offered if a donation is made: http://birthmommissions.wildapricot.org (as of today this is the application page. It may change as we make decisions and gather resources

Section 2. Membership Drive. An annual membership drive shall be conducted as early in the school year as possible, with additional members accepted at any time.

Section 3. Dues. Annual dues shall be assessed in such amounts as determined by a 2/3 majority of the members present at the organizational meeting for the upcoming year. Dues shall be payable at the beginning of each fiscal year.

Article Four

Directors

Section 1. Qualification. Any member in good standing is eligible to serve on the Board of Directors and is a birth mother, certified counselor, or has a background of experience in the adoption community.

Section 2. Powers. The Board shall be the governing body of the organization and shall manage, control, and direct the affairs and property of the organization.

Section 3. Compensation. No Director shall receive compensation for any service he or she may render to the organization. Board members may be reimbursed for actual expenses incurred in the performance of their duties.

Section 4. Officers. The officers will be elected by simple majority of the membership present. Vacancies of offices of unexpired terms shall be filled by appointment by a majority of the remaining officers. The officers and their respective duties are as follows:

The President shall:

Regularly meet with members regarding planned activities;
Preside at all meetings of the organization;
Resolve problems in the membership;
Regularly meet with the treasurer of the organization to review the organization’s financial position;
Schedule annual audit of records or request an audit if the need should arise during the year;
Perform any other specific duties as outlined in the bylaws of the organization.

The Vice President shall:

Preside at meetings in the absence or inability of the president to serve;
Perform administrative functions delegated by the president;
Perform other specific duties as outlined in the bylaws of the organization.

The Secretary shall:

Maintain the records of the minutes, approved bylaws and any standing committee rules, current membership and committee listing;
Conduct and report on all correspondence on behalf of the organization;
Other specific duties as outlined in the bylaws of the organization.

The Treasurer shall:

Issue a receipt for all monies received and deposit said amounts on a weekly basis
Maintain an accurate and detailed account of all monies received and disbursed;
Reconcile all bank statements as received and resolve any discrepancies with the bank immediately;
File sales tax reports as required by the comptroller’s office (monthly, quarterly, or annually);
File annual IRS form 990 in a timely manner;
Submit records to audit committee appointed by the organization upon request or at the end of the year
Other specific duties as outlined in the bylaws of the organization.

Section 5. Term. Each elected officer shall serve a term of one (2) year or until a successor has been duly elected or appointed.

Section 6. Meetings. The Board of Directors shall provide for by resolution the time

and place for the holding of at least one annual meeting of the Board, and of the additional regular meetings of the Board, without other notice than such resolution.

Article Five

General Provisions

Section 1. Fiscal Year. The fiscal year of this organization shall be Jan.1st through Dec. 31st.

Section 2. Operating Funds. Operating funds shall be maintained in a general fund, and an accounting of such funds shall be presented at all meetings.

Section 3. Fiscal Responsibility. All directors must demonstrate fiscal responsibility.

Section 5. Group Exemption. This nonprofit organization will qualify as a tax-exempt organization under the provisions of Section 501(c)(3) of the Internal Revenue code and its Regulations as they now exist.

Article Six

Standing Committees

Section 3. Fundraising Committee. Responsible for developing and managing fundraising projects. The President will chair the committee and name its members as needed.

Section 4. Membership Committee. Distribute membership information and coordinate membership drive. The Vice President shall chair the committee and name its members as needed.

Section 5. Scholarship Committee. Responsible for coordinating the scholarship application and selection process. The Treasurer shall chair the committee.

Article Seven

Amendments

Section 1. Amendments to Bylaws. These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a majority of the Directors, provided that such alterations, amendments, or proposed substitute Bylaws have been read or distributed to all Directors present at the previous regular meeting or such action may be made at a special meeting held at least ten days after the regular meeting at which the reading or distribution was made.

Section 2. Amendments to the Articles of Incorporation. The Directors shall adopt a resolution setting forth any proposed amendment of the Articles of Incorporation, which, if approved by a majority of the Directors, shall be again submitted for a voted at the next regular meeting of the Directors.

CERTIFICATE OF PRESIDENT

I certify that I am the duly elected and acting secretary of Birth Mom Missions and these Bylaws constitute the corporation’s Bylaws. The Bylaws were duly adopted by the board of directors on _____________, 2009.

Dated: ______________________

____________________________________

President of the Corporation